Black Hills Corp- Administrative Assistant ll (Rapid City, SD)

Job Title: Administrative Assistant II  (30382)
Job Description:
Job Specifications

PAY RANGE:    $17 – $24 per hour (DOQ)

CLOSING DATE:     This position will close on April 5, 2016.

LOCATION:   Rapid City, SD

PRIMARY FUNCTION:

Provide administrative, clerical and meeting support to the department.  Maintain records and files related to department activities.  Coordinator for company’s corporate travel partner(s).

REPORTING RELATIONSHIP:   Vice President, Supply Chain

ESSENTIAL JOB FUNCTIONS:

  • Work with a diverse group of external callers and visitors, as well as internal contacts at all levels of the organization.
  • Perform accurate data entry within appropriate time frame.
  • Assist with scheduling and organizing activities such as meetings, travel, conferences and department activities. Tasks involved with coordinating Company meetings include: scheduling and setting up conference rooms, securing proper equipment, arranging for video conferencing, sending reminders and arranging travel and catering.
  • Communicate with supervisor and others on pertinent information of assigned work.
  • Effectively handle and prepare or modify correspondence in the form of mail and e-mail.
  • Prepare and modify documents including correspondence, presentations, reports, drafts and memos.
  • Maintain office and break room supply inventories.
  • Maintain Air Shuttle schedule on company’s intranet
  • Coordinator of Company’s Managed travel program which includes answering general employee questions regarding travel options, managing the travel partner’s content on the company’s intranet site, compiling quarterly performance data.
  • Utilize the Internet to gather information to make informed decisions, support initiatives and find solutions.
  • Track and submit time and expense reports and perform project-oriented activities.
  • Develop and maintain document filing system to ensure availability of accurate, timely information and to enhance the workflow.

ADDITIONAL RESPONSIBILITIES:

  • Maintain a clean orderly office and break room area.
  • Work safely and follow company policies, procedures and work practices in a positive, cooperative and productive manner.
  • Maintain confidentiality and security of personnel related matters and other company business of a sensitive nature.
  • Perform any other special projects and/or duties as assigned.
  • Support project managers including preparation of documents, project schedules and follow- up on timelines and deliverables.
  • Attend meetings and prepare meeting minutes and action items.

WORKING RELATIONSHIPS:

  • Develop and maintain professional working relationships with all internal and external customers.

EXPERIENCE:

  • Three to five years clerical or administrative work preferred.
  • Experience interacting with Corporate Executives preferred

EDUCATION:

  • High school diploma or equivalent required.
  • Associate’s degree in business or related field preferred.

KNOWLEDGE:

  • Knowledge of clerical and office administrative procedures.
  • Knowledge of use and operation of standard office equipment.
  • Knowledge of Microsoft Project preferred

SKILLS/ABILITY/OTHER CHARACTERISTICS:

  • Must be courteous, neat, and professional.
  • Self-motivated with the ability to function independently with minimal direct supervision.
  • Strong organizational skills, attention to detail and the ability to prioritize and complete multiple tasks and projects in an accurate and timely manner.
  • Strong interpersonal skills and the ability to work effectively in a team environment.
  • Ability to maintain strict confidentiality of business information.
  • Excellent verbal and written communication skills.
  • Proficiency in computer applications including Microsoft Office Suite: Word, Excel, Outlook, PowerPoint and other various specialized software/programs.
  • Strong presentation skills.
  • Champion for change.
  • Ability to perform general office administrative activities: copying, filing, delivering and using the telephone.

SPECIAL REQUIREMENTS:

  • Able to sit and work at a computer keyboard for extended periods of time.
  • Able to stoop, kneel, bend at the waist and reach on a daily basis.
  • Able to lift up to 25 pounds occasionally.
  • Occasional travel within the region and to other locations as required.

PHYSICAL REQUIREMENTS:

You must be able to perform the requirements of this position, with or without a reasonable accommodation.

  • Able to sit and work at a computer keyboard for extended periods of time.
  • Able to stoop, kneel, bend at the waist and reach on a daily basis.
  • Able to lift up to 25 pounds occasionally.

The information contained in this position description describes the general nature and level of work being performed in this job.  This description is not intended to be an all-inclusive list of responsibilities, duties, and requirements for employees in this position. The incumbent is responsible for performing all duties in a safe and efficient manner in compliance with safe work procedures and safety regulations. This job description is not intended to constitute an offer or contract of employment.  Job descriptions may and do change periodically.  Where positions are covered by a collective bargaining unit agreement, the terms and conditions of the collective bargaining unit agreement will apply.

EEO Employer, Race, Gender, Veterans, Disability

We offer an attractive salary based on qualifications with competitive benefits and a supportive professional work environment. How to apply: Click here to apply

Advertisements